In many businesses, the biggest challenge is spending the most time on the tasks that produce the most results. In order to do that, you will first need to find out how you are spending your time and then plan a budget of almost every minute of every day. While unexpected interruptions can often come up, allowing time in your daily schedule for any such interruption can help you keep the clock ticking while your production increases.
If you are just starting out in a home business, or have been working it for awhile and find it necessary to work many more hours a day than you originally planned, developing a time sheet to track how much time is spent doing different things is a good starting point. The sheet should be initially broken down in 15-minute increments, which may seem like it will cause a lot of wasted time just filling out the sheet, but the reality is that after a couple of weeks, you will know exactly where your time is going.
When starting, the first 15 minutes of every day should be scheduled to planning the work to be done that day. You should also block out another 15 minutes as contingency time. This will be used for the phone calls from family and friends that interrupt your day, but through proper planning, will not interrupt your productivity. Also block out time for breaks and lunch before penciling in any specific time slots to be devoted to specific clients.
You should plan on taking a 15 minute break every two hours as research has shown that the longer a person works their productivity beings to fall and two hours has been shown to be the limit for full scale productivity. Without scheduling any work, you have already erased two and a half hours from possible work time. One hour for lunch, 30-minutes for two breaks of 15 minutes each, 15 minutes in the morning for planning and 15 minutes of contingency time is not available for work.
Just by looking at this, you should be able to identify how distractions can cut deeply into your productivity and why it is important to stick with your schedule. If, for example you have work to do for three clients that day and each client is going to require two and a half hours to complete the work, you have seven and a half hours to complete in the remaining six and a half hours of your eight-hour work day.
Your choices are to extend the workday or trim some time off breaks and lunch. If you have no interruptions that eat up your contingency time, you can pick up an extra 15 minutes, but if you get distracted a few times, your work time can also be reduced accordingly. Looking at your clients, there may be the possibility that some of the work can wait until the next day, in which case it becomes a priority for tomorrow or possibly the next day.
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